Platform · Workflows

Design the Process Once
and Run It on Autopilot

A workflow captures how your team works: the steps, who does them, how deadlines and costs are set, and what happens when work is done. Build one for each kind of project or client, attach it to a project, and Wordbee runs it, assigning jobs, gating quality, and delivering, while you watch progress instead of pushing it.

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Workflow Templates
Assign and Run
Pick a workflow. It runs itself. Build the templates your work needs, then attach one to a project and let it run on its own.

A Workflow for Every Kind of Work

Build Any Workflow Your Work Needs

No two teams localize the same way, and Wordbee does not force you into one process. Build a workflow for everyday content and another for high-stakes material, one per client, one per content type, each with its own steps, suppliers, deadlines, and rules. Mark the one you use most as the default, keep the rest a click away, and assign whichever fits the job in front of you.

  • Build as many workflows as you need, one per content type or client
  • Each carries its own steps, suppliers, deadlines, and automation
  • Set one as the default and assign any other with a click
  • Adjust a workflow or add languages mid-project without starting over
  • From a quick two-step review to a full regulated chain, your call
Read the Workflow Docs→
Workflow Shapes
Fully Customizable
Start from the standard steps. Arrange them into any sequence, or define your own, one workflow per kind of work.

Standard Work Steps

Every Step Your Process Needs

These are the building blocks you arrange into a workflow. Use the standard steps below in any order, and define your own task categories when the work calls for something different. Any of them can be staffed by a person or by an AI agent, and the sequence does not change either way.

Translation

The first pass. A linguist translates the source into each target language inside the editor.

Revision

A second linguist checks the translation against the source and refines it.

Proofreading

A monolingual read of the target for fluency, typos, and final polish.

DTP and Layout

Desktop publishing so formatted files still look right once the text changes length.

Certified Translation

An attested step for documents that need an official, certified translation.

Client Sign-Off

Hand the final check to the client's own team before the project closes.

Beyond the Translation Steps

A Workflow Runs the Admin, Not Just the Translation

Translation, revision, and proofreading are only part of the job. A workflow also runs everything around them, so the work moves without a project manager pushing it. You set the rules once on the template; the workflow applies them on every job after that.

What You Set Once

Assignment
A method per work step
Deadlines
Supplier capacity or the project date
Pricing
The price lists for this client
Delivery
Client Portal, or your connector

Configured on the workflow template, not per project.

What Runs Itself

Jobs
Assigned the moment a step activates
Due dates
Calculated per step, then tracked
Costs
Applied as jobs are created, invoices drafted
Files
Rebuilt, delivered, and status kept in sync

Nobody pushes any of this. Notifications go out on their own.

See Every Automation Option

When Something Breaks

Automation You Can Leave Unattended

A workflow that runs itself is only worth having if you can tell what it did while nobody was watching. Every automated step reports progress as it works and leaves a record you can act on, so a stalled job is something you find in the system rather than something a client tells you about.

  • Live progress on the long-running work: supplier jobs report a percentage in the AI work status popup, and file preparation reports it per target language
  • A step reports Completed only when the work genuinely completed, so the status can be trusted
  • Cancelled and Failed are distinct states, and cancelling stops the flow after the batch in hand rather than running to the end
  • A job that did not complete carries its own messages, which is where the reason lives
  • AI workflow failures carry a flow ID and a request ID, so support traces the exact run instead of asking you to reproduce it
  • Partial results behave predictably: machine translation writes nothing on failure, while post-editing keeps the segments it already processed and quality checks keep the findings they already raised
See How AI Workflows Run

Common Questions

What Teams Ask

Map Your Workflow in a Working Session

Talk with our team about a workflow built around your real steps, suppliers, and rules, or start free and design one yourself.

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